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Federal contractors · Incurred cost · DCAA ICE model
We prepare your annual incurred cost submission in the DCAA ICE model, reconcile it to your general ledger, catch up overdue years, and support you through DCAA or DCMA review. Our team is based in Ashburn and works with contractors across the DC region.
Serving Northern Virginia, Washington, DC, Maryland.
What we handle
If you hold cost-reimbursement, time-and-materials or other flexibly priced contracts, the Allowable Cost and Payment clause (FAR 52.216-7) generally requires a final indirect cost rate proposal within six months after the end of each fiscal year. For a calendar-year contractor, that is June 30.
An adequate submission includes your indirect rate calculations, allocation bases, direct costs by contract, cumulative contract costs, and a signed Certificate of Final Indirect Costs, with unallowable costs removed. Late or inadequate submissions can lead to withheld payments, unilateral rate decisions and delayed contract closeout.
Speak with an advisorWhere we help
A new cost-type contract and no one in-house who has prepared an ICS before.
Contracting officers asking for submissions that were never filed.
A submission sent back by DCAA for missing schedules or reconciliation gaps.
Provisional rates well above or below actual, creating refunds or underbilling.
Our approach
Trial balance, payroll, contract list, billing and prior-year submission.
Pools, bases and contract schedules in the ICE model, reconciled to the ledger.
We walk you through unallowable costs and the certificate before you sign.
Submission to DCAA and your contracting officer, then audit liaison.
Questions
If your question isn't here, call (703) 880-8412 and you'll reach a person.
Generally within six months after the end of your fiscal year, under FAR 52.216-7. A calendar-year contractor is due June 30. The contracting officer can grant an extension in writing.
ICE (Incurred Cost Electronically) is DCAA's Excel workbook for preparing the submission. Using it is not strictly required, but it lays out the schedules DCAA expects and makes the adequacy review faster.
The government can withhold a percentage of billings, set indirect rates unilaterally, and delay closeout of completed contracts. Overdue submissions also tend to attract more audit attention.
Pure firm-fixed-price contracts generally don't, but their costs still count in your indirect rate allocation bases if you also have flexibly priced work.
Costs the FAR specifically disallows, such as entertainment, alcohol, most interest, fines and penalties, and certain lobbying costs. Including them in a certified submission can trigger penalties under FAR 42.709.
Yes. We work from QuickBooks, Deltek, Unanet and other systems, and can train your team to maintain the pools during the year.
Latest updates
SBA published a final rule titled Removing Constitutional Concerns From SBA Programs. Current and prospective 8(a) participants should review how eligibility and certification are affected.
Source: Federal Register
Proposed size standard changes can affect whether a contractor qualifies for set-aside awards. Check your primary NAICS codes against the proposal.
Source: Federal Register
The proposal would replace the former presumption with a single individualized test. Comments closed July 13, 2026.
Source: Legal 500
Related
DCAA-compliant accounting systems, incurred cost submissions, indirect rates, pre-award surveys and SBA 8(a) support for federal contractors in the Washington, DC region and nationwide.
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